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Camera-Ready Instructions

PS: NDM’14 camera-ready instruction are prepared based on instructions for SC’14 accepted papers

 Note that there may be additional instructions if your paper was conditionally accepted (i.e., acceptance was conditional on certain changes being made).

Please make sure the contact author is available during the month of October to respond to any questions that come up about the final production of the paper.

      Please use the templates available at: 

You need to upload your paper to EasyChair proceedings. You will receive an email from EasyChair. Please make sure your abstract, title, and author names are correct.

Your paper must be no more than 9 pages long, including references.  Note that this is longer than the submission length, to accommodate any changes recommended by the reviewers.  
Please use the following link to submit copyright:

           October 6, 2014:       Final version of paper info (title, authors, speaker, and abstract) updated (EasyChair Proceedings)
           October 10, 2014:     IEEE copyright registration completed
                                                Upload an early version of your paper *
           October 13, 2014:     Final version of paper uploaded
*: You will have opportunity to make changes. This step is necessary to ensure there is no problem in formatting. Early submission is encouraged.

Deadlines for “Conditionally Accepted” Technical Papers
         October 6, 2014:      Final version of paper info (title, authors, speaker, and abstract) updated (EasyChair Proceedings)
         October 10, 2014:    IEEE copyright registration completed
                                              Proposed final version of paper uploaded
                                              Proposed final version of paper sent by email to ndm2014@easychair.org
          October 13, 2014:    If your paper is approved, upload the final version

1.     Finalize Metadata for Your Paper

a)     TITLE: Be sure to use mixed upper-and lower-case characters.  For example:

            “A Study on Data Deduplication in HPC Storage Systems”

AND NOT “A study on data deduplication in HPC storage systems”

b)    AUTHORS:  Make sure their names and their institutional name are spelled correctly.

2.     Copyright Form

Transferring copyright to IEEE is a necessary requirement for publication, except for works by U.S. Government authors whose agencies require that their work not be copyrighted. Only one copyright registration is required for each technical paper.  If you are the sole author of the paper, you are the person responsible for completing this form.  For papers with multiple authors, the first author typically acts as the authorized agent for all authors, with the assumption that all authors have been advised and consented to the publication terms. 


We will be using the IEEE electronic copyright form process.  You must complete the form before you finalize your manuscript. 

3.     Final Version of Paper

The final version of your paper must be uploaded as a PDF file. It is essential that your final submission address the concerns raised in the reviews. If your paper was conditionally accepted, your paper will go through another review process. It must first be approved to be included in the proceedings.

Please note the following requirements:

a)    Please make sure your manuscript contains no previously copyrighted material, particularly images, quotes and the like.

b)    Text formatting: Your paper must be no more than 9 pages long, including references.  Note that this is longer than the submission length, to accommodate any changes recommended by the reviewers.  The paper must be formatted for US letter (8.5in x 11in) paper and conform to IEEE’s guidelines.  Use the templates available at:


If you are using LaTeX, be sure to use the appropriate version.

e)     PDF quality:  Proceedings will be preserved in two international archives:  IEEE Xplore and the ACM Digital Library.  We want your paper to view well on all platforms and to print well on all printers.  Please make sure that details in figures are readable in print.  It is particularly critical that the correct embedded fonts are used in preparing your PDF file. 

f)     PDF size:  Avoid unnecessarily large images within your paper, since they complicate downloads and can make printing difficult or impossible on modest printers.  Make sure your papers is less than 4MB in total size.

g)     Selection of Keywords:  We strongly encourage you to classify your paper using the standardized keywords such as those in the Computing Classification System, as described at http://www.acm.org/about/class/how-to-use.  This will allow people who use standard search terms to find your publication much more easily.

h)    References:  We strongly recommend that you check each of the references in your reference section for completeness and format, using the guidelines in the IEEE templates.

Conditionally Accepted Papers:

As soon as your information is ready, upload to EasyChair proceedings and send a copy of your (proposed) final paper directly to ndm2014@easychair.org, via email.  Once the shepherd has reviewed your work, an email notification will be sent to you notifying you that it has been approved.

Copyright Instructions  (please ignore this section - will be done by IEEE)

 Please ensure that the correct copyright and bibliographic lines appear on the first page of your final paper.

General information on your rights as an author is at http://www.ieee.org/publications_standards/publications/rights/index.html

Including the IEEE Bibliographic/Copyright Block in Your Final Paper

The text varies depending upon whether or not the authors are employed by the U.S. government. 

Most authors will add the following two lines:

NDM’14, November 16, 2014, New Orleans, Louisiana, USA
978-1-4799-5500-8/14/$31.00 ©2014 IEEE

If all coauthors are employed by the US government (not contractors) add the following in 8-point typeface:

NDM’14, November 16, 2014, New Orleans, Louisiana, USA
U.S. Government work not protected by U.S. copyright.

PDF Embedded Fonts Instructions

The final version of your paper must use PDF format with Type 1 fonts (scalable), not Type3 (bit mapped).  All fonts must be embedded within the PDF file.  This should only be a problem if you are using LaTeX, Apple software prior to Mac OS 9, or a really old version of a PDF writer.   To verify what fonts are in your PDF file, open the file and select File->Properties, then the “Fonts” tab.  All fonts should show as TrueType or Type 1.  If not, you will need to fix the problem.

It is absolutely essential that you substitute Adobe Postscript Type 1 fonts for all bitmap fonts (e.g., Postscript Type 3 bitmapped fonts, PCL fonts, MacOS bitmap fonts, Windows vector fonts). Bitmapped fonts are often used for equations, tables, figures, etc., and some software uses them for all text.  They display poorly on-screen in PDF files and sometimes cause printing problems.

If you are using LaTeX, here are some hints for how to avoid bitmapped fonts:

·      Option 1: Explicitly specify a Type 1 font in your .tex file (e.g., \usepackage{times}).  This method will not improve any bitmap math equations you happen to have in your text unless you also use the AMS Type 1 fonts (download at http://www.ams.org/tex/type1-fonts.htm).

·      Option 2: Use the printer flag when making the ps file from dvi (e.g., dvips -Ppdf myFile.dvi -o myFile.ps or dvips -Pcmz myFile.dvi -o myFile.ps)

·      Option 3: Bypass the dvi and ps stuff by using pdflatex (e.g., pdflatex myFile.tex).  This method will not work with some types of figures/images (especially ps and eps), so to use it you may need to first convert your images to jpg or png.